Privacy Notice

Membership privacy notice

 

At The British Society of Thoracic Imaging we are committed to protecting your privacy.

Who we are

The British Society of Thoracic Imaging represents radiologists, clinicians and Allied NHS Health Professionals in the United Kingdom and Ireland [U1] [AN2] who have a specialist interest in thoracic imaging. The Society is recognised as a “Special Interest Group” by the Royal College of Radiologists. The registered address [U3] of the BSTI Secretariat is BSTI Secretariat c/o BioMedEx Ltd, Centrum House, 38 Queen Street, Glasgow G1 3DX.

The Data Protection Officer can be contacted on bsti@biomedex.co.uk

What type of information is collected about you?

The personal and sensitive data we may collect will include your:

  • Name
  • Contact details (full postal address incl. contact phone number and email address)
  • Date of Birth [U4] 
  • Membership Type
  • Training scheme[U5] 
  • Place of work
  • Department
  • Grade
  • Gender[U6] 

Why we need this information

We collect and process your data so that we can:

  • Administer your membership
  • Manage invoicing requests
  • Support enrolment for specialty training
  • Record potential conflicts of interests for our volunteers
  • Provide online event booking
  • Give members access to update their mailing preferences of registered users
  • Administer submissions to scientific and audit poster competitions
  • Capture speaker information for speakers at our annual conference
  • Contact members who may wish to have the opportunity to join the Executive Committee or other specialty groups of interest
  • Manage requests from people who wish for us to provide certificates and verification of qualifications.

It also helps us:

  • To ensure that content from our site is presented in the most effective manner for you and for your computer
  • To provide you with membership services and member benefits
  • To provide you with information, details of events, services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
  • To carry out our obligations arising from any contracts entered into between you and us
  • To allow you to participate in interactive features of our service, when you choose to do so
  • Where you have applied to a third party for a member benefit (such as, by way of example but not limited to, membership of the European Society of Thoracic Imaging) to confirm to them that you are a member of the BSTI and therefore entitled to the benefit
  • To notify you about changes to our service.

These activities (conducted either by the BSTI or a third party) are counted under legitimate interests according to ‘Lawfulness of Processing’ - Article 6(1) (f) of the General Data Protection Regulation.

Who do we share your information with?

We may disclose your personal information to third parties:

  • If we are under a duty to do so in order to comply with any legal obligation
  • To enforce or apply our terms of use or terms and conditions of supply and other agreements
  • To protect the rights, property or safety of BSTI or others
  • To allow you to receive any membership services or member benefits which are provided by a third party; and/or
  • To provide any services that you ask us to carry out either through the website or otherwise

Disclosure may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

The BSTI will not share your information for marketing purposes with any third parties expect were expressed permission has been given by you to the BSTI (see Data protection and information sharing consent during event registration)

Access to your information and correction

Your rights

You have the right to ask us to provide you with access to and rectification or erasure of your personal data.  Providing you this information is free of charge, but charges may apply for excessive requests.  To do this please email or write to us (FAO: Data Protection Officer - BSTI, c/o BioMedEx Ltd, Centrum House, 38 Queen Street, Glasgow, G1 3DX).

We want to make sure that your personal information is accurate and up to date.  In order to assist us with ensuring your personal information is up to date either contact the BSTI Secretariat or update your details online at www.bsti.org.uk.

As a member of the BSTI, you have agreed to the Terms and Conditions of BSTI membership, which includes your consent to the BSTI contacting you by at least email, and additional preferences for communication methods can be specified by logging into your account at BSTI.org.uk [AN7] 

You may ask us to correct or remove information if you think it is inaccurate. 

You have the right to ask us to provide you with the personal data you have provided to us in an electronic format or to ask us to provide it to a third party.

Complaints procedure

Any complaints regarding the method in which we handle your data may be logged by sending an e-mail to bsti@biomedex.co.uk or sending a letter to our registered address for the attention of the BSTI President.

You have the right to lodge a complaint with the Information Commissioners Officer.

Where does information go?

Personal data will be sent overseas to Hong Kong and India and Singapore in order to administer our examinations. [U8] When your personal data is to be transferred to countries or territories outside the European Union (EU), we will ensure that the level of security is appropriate to the type of data and anticipated risks. For example, special categories of personal data will either be sent by special delivery or, if transferred by e-mail, via SFTP[U9] [AN10] 

How long do we keep your personal data?

We keep your personal data for as long as you remain a member of the Society.  We review our retention periods for personal information on a regular basis.  We are legally required to hold some types of information to fulfil our statutory obligations.  You have the right to request the deletion of your personal data, to exercise this right please contact the Data Protection Officer.

Contact us about data protection

To exercise all relevant rights, or for queries or complaints please contact the Data Protection Officer at bsti@biomedex.co.uk

 

This privacy notice was last updated in October 2018.


 [U1]Check constitution if ‘United Kingdom and Ireland’ is correct

 [AN2]Correct

 [U3]BSTI is currently not a registered company nor a registered charity

 [U4]Currently not collected on the online membership application form

 [U5]Currently not collected on the online membership application form

 [U6]Currently not collected on the online membership application form

 [AN7]Ask Steve how we can manage contact preferences for membership

 [U8]Where are the servers located used by Capability Cloud to store the BSTI website and any associated data, including information held on the membership pages and collated via the membership application form

 [U9]Third Parties

Online event registration platform:

EventsAIR - online event management software platform, developed and owned by Centium Software based in the UK at Basepoint Business & Innovation Centre, 110 Butterfield, Great Marlings, Luton Bedfordshire LU2 8DL... Please follow the links to access EventsAIR's & Centium Software' privacy policy - http://www.eventsair.com/privacy-policy/ .  All data owned by EventsAIR clients in the European region is held in the Azure data centres in the Netherlands to comply with current EU data protection and handling regulations.  A number of new data centres will come online across Europe, including one in the UK, and customer data will be relocated to the relevant geographic data centre as the centres are activated to meet GDPR and other legislative requirements.

Online payment gateway provider (for card payments only during event registration):

Stripe Payments UK, Ltd. which has its principal place of business at 7th Floor, The Bower Warehouse, 211 Old Street, London EC1V 9NR, United Kingdom (“SPUKL”).  SPUKL is authorised as an electronic money institution by the U.K. Financial Conduct Authority (reference number: 900461) to issue electronic money, enable cash placement and cash withdrawal services on payment accounts, execute payment transactions, make money remittances, and acquire payment transactions (the “Authorised Payment Services”).  You authorise SPUKL to perform the Authorised Payment Services in connection with your use of the online payment gateway when paying your registration fees by card online.  Please follow the link to access the privacy policy of Stripe Payments UK, Ltd - https://stripe.com/gb/privacy

 

 [AN10]To ask Steve re Cap Cloud servers